4th QTR 2021 Meeting

Board of Directors 4th QTR 2021 Meeting Agenda

Date: January 16, 2022; Time: 6:00PM CST
Meeting Will Be Conducted By Virtual Teleconference (VTC)
Instructions for Attending Will Be In Your Calendar Invitation via e-Mail

Instructions for Submitting Agenda Items & Attendee Information:

This is an open meeting for the Board of Directors and Association Members are welcome to attend. This is not a public meeting therefore Attendees must be Association Members. Each of you should have received, or will receive your invitation via the e-mail on record with the Secretary of the Board of Directors.  Members can observe and hear the Board conducting Board business providing transparency of their actions to the Association.  

Unlike public governmental bodies, there is no legal requirement in Texas for the Board to hold a Q & A session or permit Members attending to speak. However, Members are invited to submit an agenda item to the Board up to twenty (20) days before the scheduled Meeting. (Proposed Agenda Items require sufficient detail(s) for the Board to understand the issue at hand. The Board may reach out to you for additional info prior to the Meeting). The Board will alert the Member if the item has been added to the Agenda and the Member’s submittal will be added to the Official Agenda. Member Agenda Items should take the form of a statement, not a question (Examples: I noticed there was a pothole on Farm Land that needs to be addressed; Common Property tree growth is pushing my fence and it needs to be resolved by the Board; I am having erosion issues caused by common property drainage, and other things you want the Board to address).

During the Meeting, the submitting Association Member will be called upon and will address their Item to the Board. They will be provided 2 minutes to present the Item to the Board. OPTIONALLY, a submitting Association Member may request the Board’s Meeting Chairperson (usually the President) to read aloud the agenda item and identify the submitting Association Member. This will be accomplished in the open-session of the Meeting identified for Member Agenda items.  Board Members may ask the submitting Member questions for clarity. If time critical, the Board Chairperson may want the Board to deliberate on the presented Item at this point in the Meeting. The Board may do so and respond at that time. Ordinarily, a Board Member will be assigned to the issue and respond at a later time with a phone call, e-mail, or text message to the submitting Association Member. The Board will not answer questions from the Members during the Meeting.  Members wishing to leave after their Agenda presentations, or at anytime during the proceedings, are free to do so.

At any time throughout the year, Members are encouraged to submit any questions to the Board by contacting a Board member or by sending an e-Mail to the Board of Directors at Board members will respond via phone call, e-Mail, or text message at our convenience, which is the most expeditious means of getting questions answered or concerns addressed.

This process has been reviewed and approved by the law offices representing the Board and the Association.

  • Call to Order – Jim Henderson
  • Member Agenda Items (each Item limited to a 2 minute presentation, total of 15 minutes allotted for this activity) – Jim Henderson (Chairperson will call upon the Submitter, or at the Submitters request read aloud each Agenda Item and call upon the submitting Association Member to present further details, if necessary). There will not be any Q & A from Attendees regarding an Agenda Item presented to the Board. Board Members may ask questions of the submitting Association Member for clarity during the Meeting. After the presentation, the Board Chairperson may delegate to a Board Member(s) the responsibility for a formal post-Meeting response by the Board. Furthermore, the Chairperson may initiate a brief deliberation by the Board if an immediate decision needs to be made or the nature of the Agenda Item falls within Section 209-0051 of the Texas Property Code and not covered in the Resolutions & By-laws or other applicable docs. It is incumbent on submitting Association Members to provide sufficient information for the Board to be able to consider or deliberate on a response.
  • Presentation of the Treasurer’s Report – Mike Farrell
    • Status of the Report
    • Board may deliberate, if needed.
    • Adoption vote of the Treasurer’s Report. (Will be distributed to Association Member’s within 30 days by e-Mail)
  • Presentation of the Quarterly Updated POA Budget Plan – Jim Henderson
    • Status of the Plan
    • Board may deliberate, if needed.
    • Adoption vote of the Plan. (Will be distributed to Association Member’s within 30 days by e-Mail)
  • ARC Chairperson’s Update – Steve Chernenko.
  • Discussion of Old Business – Jim Henderson (Board may deliberate on these matters)
    • None at this time.
    • Deliberations, if necessary.
  • Discussion of New Business – Jim Henderson (Board may deliberate on these matters)
  • Status of Management Certificate
  • Status of Corporate Franchise Tax Reports for the Association
  • Status of the IRS Corporate Tax Filings
  • Move to Executive Session, if needed – (Attendance limited to Board Members) – Jim Henderson
    • Summaries of discussions and/or any expenditure approved will be documented for record in the Meeting Minutes by the Board Secretary IAW TPC Section 209.0051c protecting the privacy and confidentiality of any affected parties.
    • No items to discuss, move to the Annual Meeting.
  • Jim Henderson will adjourn the 4th QTR 2021 meeting.

Copies of the Treasurer’s Report, Budget Plan, and Meeting Minutes will be distributed within 7 days of this meeting.



Meeting Will Be Conducted By Virtual Teleconference (VTC)

Instructions for Attending Will Be In Your Calendar Invitation via e-Mail

  • Call to Order-Jim Henderson
  • 2021 and 2022 Treasurer’s Report will be distributed via e-mail within 7 days by the Board
  • 2021 Budget Plan and 2022 Budget Plan will be distributed via e-mail within 7 days by the Board
  • 2021 Vote to adopt the 2021 Annual Report, to be distributed via e-mail within 7 days by the Board
  • Election of New Member-
  • Call for any Members present to vote, if they have not already voted
  • For a Member to vote their Lot(s) all persons named on the deeds to the Lot(s) must be in attendance and identified on camera at the time of this vote.
  • Call for any Members who HAVE NOT voted and desire to vote at the Meeting.
  • Treasurer and Secretary will tally and record the outcome of all properly conducted voting and announce the winner

Jim Henderson will adjourn the Annual Meeting

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